As more businesses shift towards hybrid work models and remote collaboration, the demand for high-quality video conferencing equipment has grown exponentially. Whether you’re setting up a one-off virtual event, upgrading your boardroom tech, or outfitting a team with modern conferencing tools, leasing equipment often makes more financial and logistical sense than buying outright.
In the UK, several reliable vendors specialise in leasing top-tier AV equipment, providing flexible terms, technical support, and a range of gear to suit different needs. Below, we’ve rounded up the five best video conferencing rental companies based on reliability, pricing, customer service, and equipment range.
VideoCentric
VideoCentric is widely regarded as one of the UK’s most trusted names in professional video collaboration and conferencing technology. With over two decades of experience in the AV and communications industry, they provide a comprehensive range of video conferencing equipment for lease—from all-in-one solutions to enterprise-grade multi-screen room systems. Their hire services span everything from short-term, event-specific rentals to long-term leasing agreements for ongoing business operations.
What truly sets VideoCentric apart is their end-to-end service model. They don’t just supply the gear—they provide a fully managed service that includes delivery, setup, configuration, and remote or on-site technical support.
Their available equipment covers leading global brands such as Cisco Webex, Poly Studio, Logitech Rally, Zoom Rooms, and Microsoft Teams systems. Whether your organisation needs a 4K PTZ camera for a boardroom meeting, a complete Teams Room kit, or even bridging technologies for mixed-platform environments, VideoCentric has it in stock and ready for deployment.
For businesses with security concerns, VideoCentric also provides private cloud and on-premises hosting options, allowing you to deploy conferencing infrastructure in ways that align with compliance and data governance requirements.
Our rating: 10/10
Price: From £150/week depending on equipment
Link: VideoCentric
Hire Intelligence
Hire Intelligence is a well-established AV and IT hire company that provides high-performance conferencing systems suitable for meetings, webinars, or hybrid events. Their inventory includes popular items such as HD webcams, large LED displays, speakerphones, and complete video conferencing kits.
Their short-term hire solutions are particularly attractive to businesses running temporary events or pilot programmes. Hire Intelligence also provides nationwide delivery, installation, and on-site support upon request. Their pricing is transparent, and they’re known for fast turnaround and professional customer service.
Our rating: 8.8/10
Price: From £99/week for basic kits
Link: Hire Intelligence
Smart AV
Smart AV is a premium provider of AV equipment for hire, specialising in event production, corporate conferencing, and immersive tech experiences. While known primarily for large-scale installations, they also offer tailored leasing services for medium-sized businesses looking to boost their remote conferencing capabilities.
Smart AV excels in the quality of their setup services. Every lease includes professional installation, system configuration, and optional on-site technicians. If your goal is to make an impact—either for internal comms or customer-facing meetings—Smart AV brings an elevated level of production value.
Our rating: 8.5/10
Price: From £200/week for standard conferencing packages
Link: Smart AV
Pure AV
Based in Preston with national reach, Pure AV is a trusted name in the conferencing space. They provide leasing options for various conferencing platforms, including Zoom Rooms, Microsoft Teams Rooms, and bespoke setups. Their offerings are suited to both private sector clients and educational institutions.
A major strength of Pure AV lies in its support structure. All leased equipment comes with access to remote support and optional onsite services. They are particularly experienced in multi-room environments and integrating leased systems into existing IT infrastructure with minimal disruption.
Our rating: 8.2/10
Price: Starting at £120/week
Link: Pure AV
Display Wizard
Display Wizard specialises in display and conferencing hardware rentals across the UK. While they are best known for display stands and exhibition setups, their video conferencing gear catalogue is robust, including everything from PTZ cameras to speaker systems and conference phones.
They cater primarily to small-to-medium enterprises looking for affordable and flexible leasing terms. Display Wizard’s online booking process is straightforward, and they offer free consultation calls to help businesses choose the right gear for their setup. Their customer service team is especially well-reviewed by first-time users.
Our rating: 8.0/10
Price: From £85/week
Link: Display Wizard
Get Ready to Power Up Your Video Conferencing Game
Choosing to lease instead of buy can significantly cut costs, provide flexibility, and ensure you’re always using up-to-date tech. The vendors listed above offer competitive pricing, solid customer support, and a range of leasing plans suited to different organisational needs.
Whether you’re hosting a virtual conference, kitting out a hybrid office, or testing a new collaboration setup, there’s a UK-based solution ready to support you. Take the time to explore your options, consult with specialists, and find the right partner to help you transform your workspace with powerful video conferencing equipment.
